Payroll Officer (junior) – Regio Diegem/Zaventem | Pro-Pay

Are you ready to take your first steps as a Payroll Officer in an international environment?
Do you want to grow in a role where HR payroll, salary processing and direct client contact come together?
Then Pro‑Pay — located in Diegem, Brussels region — is the perfect place for you.

About Pro‑Pay

Pro‑Pay is a Belgian payroll company supporting international employers with staff in Belgium. From our office in Diegem, we assist clients with payroll processing, socio‑legal guidance and a warm, people‑centric approach.
Our Happy Humans label reflects exactly what we stand for: authenticity, teamwork and genuine employee wellbeing.

You enjoy collaborating with colleagues, asking questions freely and sharing knowledge — teamwork gives you energy and helps you grow within payroll.

As a Junior Payroll Officer, you will gradually grow towards managing the full Belgian payroll process. We give you the right coaching so you can, step by step, work independently on your own files.

Your responsibilities include:

• Supporting the monthly payroll run and assisting with reviewing, analysing and calculating payslips, ensuring employees are paid correctly and on time.

• Processing administrative employee data for our clients and assisting with Dimona declarations, DMFA filings and payroll reporting.

• Learning how to apply Belgian social legislation in payroll cases and developing your socio‑legal knowledge further.

• Handling first‑line payroll questions from clients and building strong, professional client relationships.

• Working closely with colleagues in a multicultural team and taking initiative when you see opportunities to improve processes.

Your profile

You’re a perfect match for this role if you:

• have a first experience in payroll administration (e.g. internship, student job or an initial role within a social secretariat);

• are eager to learn more about Belgian social legislation and want to understand payroll from A to Z;

• are trilingual (ENG – NL – FR) or motivated to grow towards it (English C1 is required);

• work accurately and enjoy working with numbers, client contact and flawless administration;

• enjoy collaborating in a warm team where learning and knowledge‑sharing are part of daily life;

• get energy from delivering high‑quality service and take a proactive approach with clients;

• are a true team player who works hard but also enjoys having fun;

• feel an extra boost of focus and motivation during peak periods and deadlines.

• A permanent contract with a competitive salary tailored to your growth potential.

• A company car with fuel/charging card or a mobility budget.

• A comprehensive benefits package: meal vouchers, eco vouchers, hospitalisation insurance, group insurance, net expense allowance and access to our discounts platform.

• Healthy work‑life balance through hybrid working, flexible hours and a flexible schedule including 12 ADV extra leave days.

• Clear growth opportunities towards deeper expertise, with increasing responsibilities, larger client portfolios and more complex payroll cases.

• A multicultural, warm and people‑focused work environment where teamwork is central and personal growth is truly supported.

• Regular team events and teambuilding activities, helping you feel connected, valued and at home within the team.